>
How a Major Construction Firm Uses StackAI to Securely Power Safety, Training, and HR AI Agents
Client
Leading Construction Firm
Challenge
Safety information was fragmented, training was static, and HR workflows were slow and manual.
Solution
StackAI centralized safety guidance, made training interactive, and automated HR and expense processes—all within a secure, permission-aware AI system.
Overview
In mid-2024, one of America’s largest infrastructure and civil construction firms began working with StackAI to modernize internal operations with secure, role-aware AI agents.
The collaboration began through a LinkedIn conversation and evolved into a multi-department rollout. From the outset, however, the company had rigorous enterprise security requirements that only StackAI could meet. Agents had to be embedded directly within SharePoint, and responses had to come solely from documents that individual users could access. All actions had to remain compliant with internal standards. StackAI's End-User Connection Check, along with a robust governance framework, granted the firm peace of mind. Since beginning their Proof of Value, the firm has been able to achieve results of:
4,000+ runs across safety, training, and HR AI agents in under 12 months
12,000+ employee queries handled automatically
~1,000 hours saved annually in safety document retrieval, training prep, and HR inquiries
Estimated productivity savings of $30,000–$100,000 per year
Safety Operations Agent: Making Field Knowledge Instant
Problem: Fragmented Safety Knowledge
Safety managers and supervisors were spending hours hunting through SharePoint drives to locate the right procedures, toolbox talks, or inspection forms. Critical safety information existed, but it was scattered, inconsistent, and inaccessible at the pace of field operations. The result was duplicated effort, delays in morning briefings, and inconsistent safety communication across sites.
The Solution: Centralized AI Safety Agent
StackAI helped design a Safety Operations Agent, a digital safety coach that instantly surfaces relevant documents and answers task-specific questions. The system draws on OSHA standards and company documents, combining web scraping with SharePoint, OneDrive, and Google knowledge bases—but only answering with content the signed-in user is cleared to access, enforced through StackAI’s End-User Connection Check. Over the first year, this agent handled 12,000+ queries across 4,000+ sessions, saving an estimated 1,000+ staff hours and improving the consistency of safety communication.
Turning Static Training into Dynamic Coaching
The Problem: Outdated and Passive Training
The Learning and Development team managed large libraries of leadership and compliance courses in PowerPoint and video form. These static materials led to low engagement and required heavy manual facilitation. Employees consumed information but rarely retained or applied it.
Solution: Interactive AI-Powered Guidance
With StackAI, the firm created multiple learning and development module agents that embed video lessons, quizzes, and conversational Q&A. Learners can ask contextual questions mid-module—“What does this policy mean for field supervisors?”—and the agent responds using approved internal content. This interactivity transformed traditional courses into ongoing coaching experiences while maintaining strict governance over training materials.
Automating Everyday Administrative Work
The Problem: Repetitive HR Tasks and Manual Expense Reviews
Operating across multiple regions created daily challenges in translating emails, memos, and internal documents. Misunderstandings slowed collaboration and introduced errors.
Solution: Self-Service HR and Reimbursement Tools
Two lightweight agents were deployed through StackAI: an HR Assistant that answers common employee questions directly from internal HR policy documents, and an Expense Reimbursement Tool that lets staff upload receipts for automatic data extraction and approval. Both agents run within the company’s SharePoint environment, ensuring responses stay permission-scoped and compliant. AI agents for routine HR and expense automation. Together, they cut HR response times dramatically, eliminated manual data entry for reimbursements, and freed administrative staff for higher-value priorities.
Results and Expansion
Across safety, training, and operations, the company now operates a network of compliant AI assistants that have collectively saved over 1,000 hours annually while strengthening compliance and communication. Their direct feedback helped shape StackAI’s enterprise roadmap—most notably the End-User Connection Check, now a standard option for all StackAI enterprise clients. By combining Knowledge Base optionality with rigorous data control, the company demonstrated that AI in safety-critical industries can be both powerful and compliant.
Want to see how StackAI help your enterprise save thousands of hours per year? Get a demo here.
Customers
Explore More Customer Stories
From Weeks of Research to Minutes: How NobleReach Became the AI-First Nonprofit Leading Tech Transfer Innovation
Manual research, competitor analysis, and tech transfer reports took a full week per project, slowing impact and overwhelming a small nonprofit team.
How Varos Saved 800+ Hours With an AI-Powered Categorization Agent
The operations team spent countless hours manually scanning company profiles, analyzing product offerings, and categorizing leads
How Nova Talent Cut Recruiting Costs by 60% With AI-Powered Application Review
Nova Talent’s admissions process required recruiters to manually review resumes, written answers, and video interviews
